What kind of grievance services does GCFA offer?

GCFA’s conciliation and grievance team performs an especially valuable service. When, as sometimes happens, faculty have differences with administrators who represent the Board, GCFA’s trained grievance officer and the Association President are asked to lend their communication skills in helping to resolve matters swiftly and to the mutual satisfaction of the parties involved. Those few disputes that are not resolved through conciliation are eligible for more formal action through the contractual grievance process. GCFA has negotiated Binding Arbitration into the Contract.

What is a grievance?

A "grievance" is a written complaint by a Unit Member alleging a violation or misapplication by the District, its officers or agents of the GCFA Contract, which he/she claims has had an adverse effect on the grievant. Resolution of matters for which other procedures are specifically provided by federal or state law shall be undertaken through the appropriate procedures. These processes for resolution are limited to dismissals, HEW, EEOC, FEPC and OSHA claims. See Article 9.

Who can file a grievance?

An employee, group of employees, or GCFA.

What is a "party of interest"?

Any person who might be required to take action or against whom action might be taken in order to resolve the claim.

When should a grievant file a grievance?

Any day (Monday through Friday) in which the main Gilroy campus District offices are open. If an event giving rise to a grievance occurs during a Unit Member's vacation or recess, other than a long-term leave of absence, a Unit Member shall be allowed fifteen (15) days after the scheduled return to duty within which to file the grievance.

What is the purpose of filing a grievance?

The purpose of this procedure is to resolve the grievance at the lowest possible administrative level. Both parties agree that these proceedings will be kept as normal and confidential as may be appropriate at any level of the procedure.

What are the grievance time limits?

The District will not process a grievance that is presented by a Unit Member forty-five (45) days after the occurrence or alleged occurrence of the event giving rise to the grievance or forty-five (45) days after the Unit Member should reasonably have known of the event.

Failure at any step of this procedure to communicate the decision on a grievance within the specified time limits shall permit an appeal to the next step of the procedure within the time allocated had the decision been given. Failure to appeal a decision within the specified time limits shall be deemed an acceptance of the decision.

What is the procedure for filing a grievance?

Grievance Level 1

Grievance Level 2

Grievance Level 3

What are the time limits for the levels of procedure?

What are a grievant's rights of representation?

A Unit Member alleging a grievance may be represented at all stages of the grievance procedure by an Association designated representative, unless the grievant makes different arrangements with the Association.

Will any reprisals be taken?

No reprisals of any kind will be taken by the President or by any member or representative of the Administration or the Board against any aggrieved party, any party in interest, any member of the Association or any other participant in the grievance procedure by reasons of such participation.

Further Information

Contact a Grievance Officer

To discuss a possible grievance and begin the grievance process, please contact one of GCFA's grievance officers: View Current Grievance Officers.