Mileage Reimbursement

 
  • The form for mileage claims is on the Intranet under "Other Documents." Gavilan uses the current federal rate for reimbursement. Please google for most recent rate.
 
  • Generally, faculty are expected to travel from home to Gavilan on their own. That is, if you drive from your Morgan Hill home to the Gilroy campus and then drive back to your Morgan Hill home, then you do not qualify for  mileage reimbursement.
 
  • If, however, you drive from your home in Morgan Hill to teach a class at the Gilroy campus, and then drive to Hollister to teach a class there, mileage could be paid from Gilroy to Hollister and then from Hollister back to the Gilroy campus (or equivalent in miles). You would pay your own mileage from the Gilroy campus back to your home in Morgan Hill.
 
  • Example:
    • one-way commute from Morgan Hill to Gilroy Gavilan: 15 Miles
    • travel to Hollister from Gavilan: 16 Miles
    • return trip from Hollister directly to home in Morgan Hill: 26 miles
    • employee reimbursement: Gilroy to Hollister: 16 Miles  + Hollister to Morgan Hill (less regular commute): 11 Miles
    • Total Mileage reimbursed: 27 miles
    • If you were to drive from the Gilroy campus to Hollister and then back to the Gilroy campus for another class or a meeting, you would be eligible for 32 miles (16 miles x 2 = 32) since none of your normal commute would be covered.
 
  • If you have a non-class commitment off campus, such as a conference or meeting offsite, you can be pre-approved by your supervisor to file for and receive mileage.